FINANCIAL ASSISTANCE

Financial Assistance for Attending the Retreat

Who is eligible?
People living in North or South America who could not attend the retreat without financial assistance.

Guidelines for applying
The Financial Assistance Fund is a very limited fund donated by generous individual Ren Xue practitioners. It is intended to help those truly unable to attend the retreat without financial support. We are asking you to refrain from applying if you have the necessary funds in the form of savings or if you can find other means of assistance through family or friends.

It is not possible for us to make a true assessment of your needs because financial situations are complex. This is why we are asking you to make that assessment yourself. Please take time to reflect on your situation, as your decision will affect others.

If you receive financial assistance, you will be asked to register for the Large Group Dorm with Shared Bath, or the Personal Tents or Private Camper/ Vehicle.

What the funds are for
Each Financial Assistance recipient will receive an equal amount. Financial Assistance is not a cash award. It will be applied towards the recipient’s registration fees. Recipients are expected to follow the schedule for registration and payments as outlined in the application procedure.

  • You can pay with a regular PayPal account if you live outside the U.S. See details below. (Note that Financial Assistance is available only for people residing in North or South America.)
  • Keep track of the schedule posted below (also available in downloadable forms). Once you hear back from the Financial Assistance Committee, you’ll need to follow the schedule. All payments need to be received by the dates posted below.

Ren Xue of the Americas and the retreat organizers are committed to keeping retreats accessible by keeping costs as affordable as possible and providing financial assistance when necessary and possible.

Financial Assistance is made possible by the generous contributions of donors to the Financial Assistance Fund. Financial Assistance is awarded based on the honor system with awards divided equally among financial assistance applicants.

Financial Assistance Schedule

Deadline What’s Due Amount
February 28, 2019 DEADLINE TO APPLY for financial assistance (FA). Snail mail applications must be received by this date. $50 Non-refundable deposit will be applied toward retreat
March 4, 2019 RECIPIENTS NOTIFIED by email. Recipients will receive equal amounts ($500)
March 8, 2019 1st PAYMENT DUE First payment deadline for FA recipients. Payment must be received by this date. 50% of BALANCE DUE
March 22, 2019 2nd PAYMENT DUE Final payment. Must be received by this date. REMAINING BALANCE DUE 
March 23-March 30, 2019 LATE FINAL PAYMENT
If 2nd payment deadline was missed, late fee applies.
BALANCE DUE
+ $50 fee

Financial Assistance Refund Policy

If you need to cancel your retreat registration, please do so early. Late cancellations may make it difficult to give someone else the opportunity to attend. Once you have paid any portion of the retreat fee, administrative and possibly cancellation fees will apply, depending on the cancellation date.

If you cancel your reservation before March 1, 2019 at midnight we will refund all fees paid minus any applicable administrative charges.

If you cancel your reservation on March 2, 2019 or later, we will refund all fees paid minus $75 cancellation fee and applicable administrative charges.

Refunds will be issued by check within 30 days of receiving cancellation notice.

Please note that:

  • Anyone leaving the retreat early for anything other than a qualified emergency (e.g. medical emergency or a death in the family) will not receive any refund.
  • If someone leaves early due to a qualified emergency (as stated above), we will proportionately refund the days that are not attended minus the $75 cancellation fee and the applicable administrative charges.

Ren Xue of the Americas reserves the right at any time to require that a participant leave the retreat if it is determined that the participant’s behavior is either excessively disruptive or dangerous to self or others. In this case, all retreat fees are non-refundable.

Cancellation by Ren Xue of the Americas 
In the highly unlikely event that Ren Xue of the Americas must cancel the retreat for unforeseen reasons, we will notify you as soon as possible and will refund the full fee amount paid including your deposit.

 
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